Executive Assistant

🌟 Executive Assistant to Partners (12-Month FTC – Maternity Cover)
📍 Location: West End, London, UK
🕒 Type: Full-Time | Fixed-Term (12 Months)
🏢 Industry: Private Investment / Financial Services
💼 Salary: £65-80,000 depending on experience

About the Role:
A leading private investment firm with over $4 billion in assets under management is looking for a highly professional Executive Assistant to support senior Partners. This 12-month maternity cover position is based in the firm’s London office and reports directly to the CFO/COO.

This is a high-impact role, ideal for someone who thrives in a fast-paced, collaborative, and discreet environment. You’ll be at the centre of the firm’s operations, supporting key decision-makers and leading a small admin team.

Key Responsibilities:

• Provide high-level administrative support and manage busy diaries
• Organise international travel and itineraries across Europe
• Supervise Team Assistants and Receptionist; coordinate with EA to the Managing Partner
• Format documents, prepare presentations, and draft correspondence
• Organise meetings and committees; take and distribute accurate minutes
• Process expense claims and manage third-party relationships
• Assist with IT coordination, liaising with external tech support
• Maintain compliance training records and internal admin systems
• Support Investor Relations with travel, CRM updates, AGMs & fundraising
• Step in to cover admin team absences when needed

What You Bring:

• Bachelor’s degree in Business Administration (or similar)
• Experience in a similar EA role, preferably within financial services
• Detail-oriented and highly organised
• Excellent written and verbal communication skills
• Emotional intelligence and sound judgement
• Comfortable using Microsoft Office and tech systems
• Adaptable and service-oriented, with a “can-do” mindset