Facilities Assistant

FACILITIES ASSISTANT

Salary: £38,000 – £40,000 + Amazing benefits

Company: Global Hedge Fund
Based: Mayfair, West-End
Working Style: Full-time office based
Hours: Full-time, permanent position (Monday-Friday 8am-6pm)

Is this your next role?
Are you interested in working for a Global Quant Hedge Fund?
Are you an organised and proactive Facilities Assistant?

We are looking for an professional Facilities Assistant to join one of our top Hedge Fund clients.
This is a great opportunity to join a great team in incredible offices based in the heart of the West-End.

This role requires a proactive, efficient and highly organised individual.

What you’ll be doing.

Deal with day-to-day facilities issues including office appliances, aircon queries, desks and machinery and regular communication with staff when required.

Organise, manage, and facilitate maintenance and liaise with Building Management in relation to the same.

Work with contractors, plan and oversee works in progress, obtain DBS approval for contractors when required.

Liaise with contractors re invoices, purchase orders and details of jobs, upload purchase orders and manage/track progress.

Support office manager with larger works and out of hours requirements.

Liaise closely with Housekeeping Team and cleaning company to ensure smooth operation, manage cleaning product purchases, check, and update food store supplies.

Manage Health & Safety issues incl. first aid and fire safety with the support of office manager, organise assessments and ensure compliance.

Carry out daily floor checks to check for tidiness, appliances working and general functioning of office areas, to include fire exit and first aid equipment checks.

Starters and Leavers: set up of desks and equipment and starter pack for starters, conduct office and fire exit tours, clear leavers’ desks.

Cover reception duties when required.

Assist with management of OM inbox, file emails and correspondence into the right folders.

Provide cover/support for the team assistant with travel bookings and expenses management.

Support office manager with office management duties when required.

Order stationery and other supplies as requested.

What you’ll need.
This role requires a proactive, efficient and highly organised individual. They are seeking at least 2-3 years of experience working within facilities previously.

We are looking to speak with candidates with relevant experience to this role – please apply now!